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Classrooms
Current classrooms available for
rent include the following:
Room 116
Room 108
Gymnasiums
Please read guidelines at
the end of this page.
Upper Gym
Use is limited to athletic and recreational activities only. Tables, chairs, or similar equipment are not permitted on the gym floors at any time.
Multipurpose Gym
Athletic and recreational activities are prioritized. Upon approval tables and chairs may be used for gatherings
Outdoor Spaces
Restroom access is available
– custodial fees apply.
Parking:
Fields Behind Building
Parking:
Field Off Camano Ave
Parking:
Back Lot Behind Community Center
FACILITY RENTAL RATES:
​Classrooms
Nonprofit and Youth Serving Organizations Rate:
Per Hour: $20 | Full Day: $100
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General Community Rate:
Per Hour: $30 | Full Day: $150
Includes members of the public who would like to rent the facilities for, but not limited to, family gatherings, book club meetings, birthday parties, etc.
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Corporate Rate:
Per Hour: $50 | Full Day: $250​
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This includes profit-making and business-related enterprises.
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​Gymnasiums
Use of the upper gym is limited to athletic and recreational activities only. Tables, chairs, or similar equipment are not permitted on the gym floors at any time. Upon approval chairs and tables may be used in the multiple purpose gym
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Nonprofit and Youth Serving Organizations Rate:
Per Hour: $25
General Community Rate:
Per Hour: $30
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Includes informal community based sports leagues.
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Outdoor Spaces​
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PARKING LOTS:
Custodial fees apply to all user groups if restroom access is utilized and is determined based on the size of the group.
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FIELDS:
The fields are public spaces and we do not currently rent them with the exception of the field off of Camano Ave toward the Fairgrounds. This location can be reserved for event parking. Please inquire at info@southwhidbeycommunitycenter.org for pricing.
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Nonprofit and Youth Serving Organizations Rate:
Per Hour: $0
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Approved use includes parade staging and other free events open to the community.
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General Community Rate:
Per Hour: $30
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Includes informal community based sports leagues.
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Payment
After your rental request is approved, you will receive an invoice to the email provided on this form from the South Whidbey School District. This email will include payment instructions. Cash or a check made out to "South Whidbey School District# 206" are accepted.
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Custodial Fees
Mon - Fri: $35 per custodial hr | Sat: $53 per custodial hr | Sun: $70 per custodial hr
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Based on activity and number of custodial hours required for cleaning. Set up and tear down of the spaces is the renter's responsibility. Applied custodial costs will be determined at the time of reservation approval and will be based on the type of usage (i.e. is food being served, are there materials that require vacuuming), number of people (bathroom usage estimate), etc..
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Reporting Physical Facility Problems
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After-hours emergencies (such as water leaks, flooding, or safety hazards) must be reported immediately to the Facilities Department at 360-221-6100.​
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Non-urgent issues may be reported to the front desk at 360-221-0663 or by email at info@southwhidbeycommunitycenter.org.
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Cancellation Policy
Classroom & Parking Lot:
Classroom and Parking Lot cancellations or changes to reserved dates and times must be submitted one week in advance of the scheduled use to avoid charges. Cancellations made within 72 hours will be billed at 50% of the cancellations made within 24 hours will be billed at the full rate.
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Gymnasium:
Cancellations require two weeks notice to avoid fees.
If you need to cancel, please let us know by email (info@southwhidbeycommunitycenter.org)​
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Insurance Requirements:
* Proof of insurance is required to secure your rental. The Community Center property is owned by South Whidbey School District.
The Certificate of Insurance, naming South Whidbey School District (property owner) as an additional insured, must be received within 3 days prior of the reservation being secured. . Liability insurance with a minimum of $1,000,000 per occurrence is required.
Please email a copy of your Certificate Of Insurance to info@southwhidbeycommunitycenter.org
We know this is a barrier to some individuals who may wish to rent and we hope to find a solution, but there are currently NO exceptions to this requirement. Some insurance carriers offer Event Liability Insurance, which can cover individuals and organizations who don't have general liability insurance.
Gym Rental Procedure & Use Guidelines
1. Permitted Use​
Use of the upper gym is limited to athletic and recreational activities only. Tables, chairs, or similar equipment are not permitted on the gym floors at any time.
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2. Rental Request Requirements​
All renters must submit a completed Gym Rental Request Form, including:
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Requested dates and times
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Primary contact person
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Proof of insurance
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Incomplete forms will not be processed.
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3. Availability & Scheduling​
Gym rentals are available on a limited basis due to existing ongoing programs held in both the multipurpose room and the upper gym.
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4. Priority of Use​
Existing ongoing users and youth serving are given priority scheduling. However, no dates or times will be reserved without submission and approval of a completed rental request form.
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5. Fees & Pricing​
Rental prices are subject to change based on cleaning, maintenance, and facility upkeep costs.
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Once a reservation is accepted, the approved rate will be honored for that reservation.
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Any future price changes may affect subsequent rental requests.
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6. Advance Requests​
Rental requests should be submitted well in advance of planned programming to improve the likelihood of securing preferred dates and times.
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7. Responsible Party Requirement​
A designated responsible adult or authorized representative for the renting group must be present on site for the entire duration of gym use. This individual is responsible for compliance with all Gym Rental Procedures & Use Guidelines and serves as the primary point of contact for facility staff.
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8. Cleaning & Facility Reset Responsibilities​
Gym users are responsible for cleaning up after their activities and returning the space to its original condition at the conclusion of their scheduled time. Custodial services are not currently included or offered as part of the gym rental fee schedule, and staffing is not available to provide cleanup support between programs. This responsibility is essential to maintaining the facility for all users. Custodial fees may be charged depending on the size of the group in order for the restrooms to be adequately maintained.
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At the conclusion of each scheduled use, gym users must:
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Remove all trash and personal items from the gym and dispose of waste in designated receptacles.
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Wipe down any equipment or surfaces used, if applicable.
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Return all equipment to its original storage location.
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Ensure floors are free of debris, spills, tape, or residue.
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Restore the space to its original setup prior to use.
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Vacate the gym at the scheduled end time to allow for the next program.
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Ensure all doors are securely locked if vacating after Community Center hours.
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Failure to comply with these requirements may result in additional charges, loss of future rental privileges, or review of continued facility use approval.
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9. Cancellation & Change Policy​
Cancellations or changes to reserved dates and times must be submitted at least two (2) weeks in advance of the scheduled use to avoid charges. Requests received with less than two weeks’ notice may be billed according to the approved rental rate.
10. Emergency & Facility Issue Reporting​
During gym use, the responsible party for the renting group must report facility issues as follows:
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After-hours emergencies (such as water leaks, flooding, or safety hazards) must be reported immediately to the Facilities Department at 360-221-6100.
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Non-urgent issues may be reported to the front desk at 360-221-0663 or by email at info@southwhidbeycommunitycenter.org.